Information about your Personal Data

Personal Data is information that can be used to identify you, directly or indirectly, alone or together with other information. This includes things such as your full name, email address, phone number, and home address.

CWA collects, uses, and processes Personal Data, as outlined in this Privacy Policy, to fulfil its core function and to provide services to our members and friends, as further described in this Privacy Policy.

How We Collect and Use Personal Data

We collect your Personal Data in a number of ways, including:

• When you accept an offer to join as a member of the orchestra;
• When you become a Patron or Friend of CWA;
• When you contract with the orchestra to provide services;
• When you sign up to receive promotional materials;
• When you participate in special activities, offers, or programmes;
• When you engage with our online communities or advertising;
• When you enter a competition run by CWA;
• When you connect with us through social media.

We use your Personal Data to communicate with you on various issues including concert and practice details, CWA operational matters, information on upcoming concerts or other events, and contract requirements.

How We Disclose Personal Data

We will disclose players’ Personal Data to the committee as required for the operation of CWA. Personal Data of Patrons, Friends and others will be disclosed to the committee as necessary to inform them of events and support opportunities.

Sharing Data with Third Parties

CWA does not currently share information with third parties.
Transfers of Your Personal Data to Other Countries

The Personal Data CWA processes, will be held on United Kingdon I.T. systems. All storage in the United Kingdom is secure and adheres to GDPR.

Legal Basis for Processing

This section addresses the legal basis for processing your data.
For the purposes of applicable data protection laws, CWA is the controller of the Personal Data you provide to us (“Data Controller”). As a Data Controller, we process the Personal Data we maintain about you in accordance with this Privacy Policy. If you have any questions or concerns regarding the processing of your Personal Data, or if you have questions regarding this Privacy Policy, please contact Julie Bryan at julie.a.bryan@sky.com. We will respond to any reasonable requests within one month.

Consent as a Basis for Processing

In some cases, we will ask for your consent to process your Personal Data. You may indicate your consent in a number of ways, including, as permitted by law, ticking a box (or equivalent action) to indicate your consent when providing us with your Personal Data in a form.

Withdrawing Consent

You may at any time withdraw your consent with future effect and without affecting the lawfulness of processing of your Personal Data based on the consent you provided before you withdrew it. To do so, please contact Julie Bryan , at julie.a.bryan@sky.com and we will respond to any reasonable requests within one month.

Legitimate Interests as a Basis for Processing

For CWA members we hold and process your data based on the Legitimate Interests criteria. We use Personal Data to communicate with CWA members and associates about CWA activities e.g. arranging practices and concerts. Since CWA is a membership organisation which exists to enable its members to meet and perform music together, a ‘relevant and appropriate relationship’ exists between CWA and its members and associates.

What if I want to check what information you hold on me?

Under the current law you have certain rights (for example the right to withdraw your consent so that we don’t keep your information any more, or to ask what information we have about you – all the rights are listed on the Information Commissioner’s Office website). Julie Bryan at julie.a.bryan@sky.com, can be contacted and we will respond to any reasonable requests within one month.

Data Retention

We will retain the details of members for as long as you retain your membership. On leaving CWA you will be given the opportunity to allow CWA to continue holding your data for use in the future otherwise it will be removed within 12 months.

We will retain the details of Friends and Patrons for as long as you continue to support the CWA in this capacity. On ceasing to be a Friend or Patron of CWA you will be given the opportunity to allow CWA to continue holding your data for use in the future otherwise it will be removed within 12 months.

Where we no longer need to process your Personal Data for the purposes set out in this Privacy Policy, we will delete your Personal Data from our systems. Where permissible, we will also delete your Personal Data upon your request. To make a deletion request please contact Julie Bryan , at julie.a.bryan@sky.com.

If you have questions about our data retention practices, please contact Julie Bryan , at julie.a.bryan@sky.com.

Security: How do I know you will keep my details safe and use them responsibly?

CWA adheres to current European Data Protection laws. We will never contact you about anything unrelated to our activities, nor pass your details on to other third parties.

We implement appropriate technical and organizational safeguards to protect against unauthorized or unlawful processing of Personal Data and against accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to Personal Data. Please be advised, however, that we cannot fully eliminate security risks associated with the storage and transmission of Personal Data.

Children and Young People

We do not knowingly collect Personal Data from children under 18. If you become aware that a child under the age of 18 has provided us with Personal Data, please contact us as outlined below. If we become aware that a child under 18 has provided us with Personal Data, we will take steps to remove the data.

How to Contact Us

If you have any questions, comments, or concerns about how we handle your Personal Data, then you may contact Julie Bryan, at julie.a.bryan@sky.com and we will respond to any reasonable requests within one month.